PREVIEW: When it comes to getting things done, nothing beats the convenience and benefits of using a digital planner. They're easy to use, can be accessed anytime and anywhere, and can sync across all your devices —making it a breeze to stay organized. Here's how to become ultra-productive using a digital planner.
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Did you know that the average person is spending hours out each day trying to keep track of deadlines and appointments, manage schedules and juggle multiple tasks all at once? Not only is this a waste of time, but it's also a waste of important brainpower too.
If you’re like me, you’ve probably spent the last few months searching for the perfect planner.
With so many different options for keeping track of our schedules, the most popular is a digital planner. There’s no wondering why.
If you’re ready to take your productivity to the next level, here are some tips for using a digital planner to become ultra-efficient.
What is a digital planner?
A digital planner is a tool that helps you plan your day. It can be a simple to-do list or a complex schedule, but it’s usually based on tasks and appointments. A digital planner allows you to organize your life in a way that makes sense for you.
Why should you use a digital planner?
There are many benefits to using a digital planner. Here are a few:
Digital planners are easy to access and update.
You can access your digital planner from any device at any time, so you don’t have to carry around paper copies or worry about losing them. If something changes, you can update it immediately.
Easily sync your digital planner with other devices
Your digital planner can sync with other devices so that you don't lose any information. This means if you make changes on one device, those changes will automatically show up on all the others in real-time; without having to manually enter them each time again.
Adds flexibility to your life
A digital planner is flexible because it allows you to customize the way you want it to look and behave for maximum productivity and efficiency. This way, you can get things done quickly and easily no matter where you are or what device you're using at any given time (iPad, PC or laptop).
Digital planners can be more flexible than paper planners
You can add new tasks, change priorities, and move events around easily by dragging and dropping items in the calendar view of most digital planners. Unlike pen and paper which aids in more room for error and mistakes. Most digital planners will also allow you to create recurring events so that they happen every week or every month without having to type everything out again each time.
With that said, if you're a pen-to-paper person, you can purchase all of our digital planners in paperback and hardcover versions on Amazon!
Once you've decided on purchasing your digital or paper planner, here's how to make the most of your digital planning sessions to be ultra-productive.
Pick a digital planner that meets your needs and personality
Don’t feel like you need to use every feature or function all at once. Some people prefer a simpler version, while others like more bells and whistles. Look for inspiration but customize your planner to suit your needs. You can even use multiple planners (such as one for work and one for home) or switch back and forth between paper and digital based on what works best for each day.
Reduce distractions when utilizing your digital planner
It can be tempting to check email or social media while working on a project, but these activities are more likely to distract you than they are to help you get things done quickly. If possible, turn off notifications from apps such as Facebook Messenger or Slack — at least until
There are a lot of reasons why people don’t use their planners. Some people find that it’s just too much work to keep up with, others feel like there isn’t enough space to write everything that they need to write. Still, others find that the format of the planner doesn’t fit their needs or lifestyle, and finally, some people don’t trust themselves to have a planner at all!
Customize your digital planner to suit your lifestyle and goals
The first step is figuring out how you want to use your planner.
- Do you want it to be just an everyday organizer? Or do you want it to also include some room for productivity planning?
- Is weekly organization enough, or do you need months at a glance?
- Do you need space for trackers like meal planning or fitness goals?
Once you have an idea of what features matter most, it'll be easier to find the right fit for you.
Keep things simple and easy to use
If you’re someone who loves details and organization, then you might enjoy tracking multiple lists or having more space for notes in each section. It’s important to find a digital planner that works best for you. This way, you don’t feel overwhelmed when trying to use it on a daily basis.
Set aside specific days each week for planning sessions
Aiming for organization instead of productivity? Start each week by setting up your calendar and reviewing upcoming deadlines. Check off completed tasks as necessary. Write down any big projects or tasks that may not be on your calendar yet but need preparation time. This helps you to see what's coming up. It will also make sure you don't forget anything important as the week progresses.
Incorporate your digital planner into your morning routine
Try setting aside 10 minutes in the morning before getting into your day to review what’s coming up that day and plan accordingly. This will help ensure that nothing gets forgotten.
Set aside an hour or two every week for planning your week or month ahead
If you love getting organized but hate making changes midweek, consider starting or ending each week with an hour or two dedicated solely to planning out your upcoming days (and weeks). This way, if anything comes up unexpectedly, you'll feel prepared and have a clear indication of what's manageable for you to accomplish this week.
Most people find that planning at the beginning or end of the week is more effective than trying to plan throughout. And if you have trouble remembering to schedule time for planning, try scheduling it on your calendar or setting an alarm on your phone!
Plan weekly and monthly tasks in advance. This is when you can start thinking about next week’s or next month's schedules, meetings and deadlines. Plus any other key events that will affect your productivity.
Simplify your digital planner tasks into subtasks and actions
Identify your top priorities for each day by asking yourself:
- What do I need to do today?
- Which projects are due today?
- Which tasks are urgent and need my attention immediately?
- Which tasks are fundamental to moving your project or goals forward?
- Which tasks are easiest for you to complete?
Tackle your highest priority items first and then address your smaller tasks to get those off your list next. Then address the bigger tasks and break them down further into subtasks.
Only use the digital planner features and functions that add value to your life
You may not find every page useful to you so don't overcomplicate your planning sessions! On the flip side, you may find that incorporating different planning sheets into your planning routines are incredibly helpful. Use what's functional and useful to you and forget the rest.
When it comes to getting things done and taking control of your workload, there's no doubt that having a digital planner is one way to do just that. In many ways, it even outperforms its analog counterpart—and you're bound to notice a benefit to your stress levels as well.
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